Organising a successful outdoor event requires careful planning and the right equipment to ensure a seamless experience for both attendees and staff. From power supply to site security, having reliable hire solutions is crucial. iPro Hire is a trusted provider of essential equipment for outdoor events across Surrey and surrounding areas. Summer in the UK is a time for vibrant outdoor events including music festivals, weddings, corporate retreats, community fairs and sporting events. Each event type has unique requirements and iPro Hire’s extensive product range ensures organisers have access to everything they need.

Understanding the Requirements of Different Outdoor Events

The needs for outdoor events can vary significantly based on the type and size of the event. Let's explore the specific requirements of two different scenarios: an outdoor wedding for 100 people and a large sporting event or festival for 10,000 people.

Outdoor Wedding for 100 People
Power Requirements: For a smaller gathering, a generator like the Stephill 6.0 kVA Diesel Generator is ideal to power essential lighting, sound systems and catering equipment. This setup ensures all electrical needs are met efficiently.

• Lighting Needs: Creating the right ambiance is key. Festoon lighting and a few strategically placed floodlights are perfect for pathways, dining areas and dance floors, ensuring safety and enhancing the atmosphere. Explore iPro Hire's site lighting options.
• Welfare Facilities: Typically, one or two toilet units will suffice. Depending on the event's duration and formality, additional facilities like a small changing area or rest space may be required.
• Fencing: Decorative fencing can provide privacy and delineate the event space, helping manage guest flow and ensuring a defined area for the celebration. Check out iPro Hire's fencing solutions.

Sporting Event or Festival for 10,000 People
Power Requirements: Large-scale events demand multiple high-capacity generators. The Stephill 40-55 kVA generators are ideal for powering extensive lighting, sound systems, food vendors and other infrastructure. A detailed power distribution plan is essential for managing the load effectively.

• Lighting Needs: Comprehensive lighting is necessary, with tower lights for general illumination and floodlights for stages and key activity areas. Adequate lighting for access roads, car parks and toilet areas is also crucial for safety and navigation.
• Welfare Facilities: A significant number of toilet units are necessary: typically one per 75 attendees, equating to around 133 units. Welfare cabins can also serve as medical stations or information points.
• Fencing: Robust fencing solutions are essential for crowd control, security and delineating event boundaries. Heavy-duty fencing helps manage entry and exit points and secures the event perimeter.

Key Considerations for Outdoor Event Planning

1. Powered Access Machines: Reaching New Heights

When organising large-scale outdoor events, the need to safely reach elevated areas often arises, whether for setting up stages, installing decorations or managing lighting fixtures. Powered access machines offer a reliable solution for these tasks.

• Scissor Lifts: Ideal for providing a stable platform at various heights, scissor lifts are perfect for tasks that require extended periods of time working at height such as installing lighting rigs or banners.
• Boom Lifts: Offering both vertical and horizontal reach, boom lifts are versatile machines that can access hard-to-reach areas, making them suitable for complex setups and maintenance tasks.
• Personnel Lifts: For smaller scale needs, personnel lifts are a compact and efficient choice. They are easy to manoeuvre and set up, ideal for quick installations or inspections.

At iPro Hire, we offer a range of powered access machines to ensure your event setup is efficient and safe. Our equipment is regularly maintained and operated by trained professionals, ensuring both reliability and safety compliance.

2. Site Welfare Units: Ensuring Comfort and Compliance

Welfare units are essential for the comfort and compliance of both staff and attendees. At iPro Hire we offer a comprehensive range of site welfare facilities that meet health and safety standards. These include:

• Mobile Welfare Units: These units provide on-site facilities such as toilets, wash stations and rest areas, ensuring maximum comfort and convenience. Ideal for events like fairs or festivals where attendees and staff need easy access to amenities.
• Static Welfare Cabins: Perfect for longer events like music festivals, these cabins offer spacious interiors equipped with essential amenities, ensuring regulatory compliance and providing a comfortable space for staff breaks.

3. Lighting Equipment: Illuminating Your Event

Proper lighting is crucial for safety and ambiance at outdoor events. At iPro Hire we provide various lighting solutions, including:

• LED Floodlights: These are perfect for illuminating large areas such as parking lots or stage areas at concerts, providing bright and energy-efficient lighting.
• Festoon Lighting: Adds a decorative touch to pathways and event areas, creating a warm and inviting atmosphere ideal for weddings or evening garden parties.
• Tower Lights: Offer powerful and adjustable lighting options, ideal for large event spaces like sports fields or construction sites, ensuring visibility and safety during nighttime activities.

4. Generators: Reliable Power Supply

Generators are vital for powering event equipment, from lighting to sound systems. iPro Hire’s selection of petrol and diesel generators provides solutions tailored to your needs:

• Stephill 6.0 kVA Diesel Generator: Ideal for smaller events like private parties or outdoor wedding ceremonies, providing reliable power for lighting and sound equipment.
• Stephill 40-55 kVA Generators: Suitable for large-scale events such as music festivals or corporate events, offering robust power solutions for multiple stages and food vendors.

5. Fencing: Securing Your Event Space

Fencing is crucial for crowd control, security and delineating event boundaries. The fencing solutions we offer for hire include:

• Temporary Fencing Panels: Easy to install and remove, these panels are ideal for controlling access at community events or construction sites, providing flexibility in securing event perimeters.
• Heras Fencing: Offers robust security and crowd control for larger events like concerts or festivals, ensuring safe and controlled access to the event area.

Additional Equipment: Comprehensive Event Solutions

Setting up and packing up events can require additional tools and equipment. At iPro Hire we stock an extensive range of machines and equipment to take care of each part of the process:

• Access Equipment: Includes towers and scaffolding for safe and efficient setup of stages or decorations at events.
• Heating, Drying and Cooling Solutions: Ensure comfort in any weather, whether it’s providing warmth during a chilly evening event or cooling during a hot summer day.
• Site Safety and Security Equipment: Keep your event safe with essential safety gear and solutions, such as barriers or safety signs, crucial for managing large crowds and maintaining order.
• Cleaning and Floorcare Tools: Maintain a clean and welcoming environment for guests, essential for post-event cleanup or during events to keep areas tidy.

Why Choose iPro Hire for Your Event Equipment Needs?

At iPro Hire we are renowned for our commitment to quality service and equipment. With an extensive inventory and expertise in tool, plant and access equipment hire, we support both domestic and commercial customers. Serving areas like Addlestone and Epsom, we are dedicated to helping you achieve event success. Partnering with a reliable equipment hire company like us is crucial for organising successful outdoor events. With our tailored solutions and quality equipment, your event is sure to meet all its requirements efficiently. Contact us for solutions that power your event with precision and reliability. Call us on 08000982070 today.